Defaults for new Payruns

This guide is about how to make changes that affect employees’ payment amounts in all future payruns.
If you instead want to make one-off changes, or change a payrun that has already started, you should edit the details for the Payrun

When you start a new Payrun, the amount you pay an employee (including any deductions or additions) depends on what you have set up for them.

Setting Employee Payment Defaults

Select Employees from the main menu, choose the employee you wish to edit and select the Pay Options tab.

These values come from the employer defaults when you first create the employee.

Regular Pay

Here you set the basic pay amount for the employee on every payrun. This value is automatically added to the payslip and uses the Pay Code BASIC unless you override it with a different code.

Leave Adjustments

If the employee is paid a set amount each period (as opposed to a daily or hourly rate), you have the option to set Leave Adjustments to manual or automatic.

If set as automatic, the pay the employee receives automatically reduces to reflect any unpaid leave or statutory pay in the period.

If set to manual, basic pay will need manually reducing each payrun. However, any Statutory pay that is required will still automatically add to the payslip.

National Minimum Wage

If the employee is paid an hourly rate, you’ll see a checkbox for National Minimum Wage.

If you select this box, you cannot set an hourly rate. At the start of each payrun, we check the employee’s age and set the hourly rate accordingly, thus saving you from changing the amount after birthdays or tax year ends.

Additions and Deductions

Here you can set any additions or deductions to include automatically every payrun.

Just select the New Addition/Deduction to create a new entry, although you may want to create a new Pay Code first.

Tax & NI

Here you set the Tax Code and National Insurance values for the employee.

You can also set an option not to pay Secondary NICs.

Other

This tab contains a number of options that don’t neatly fit under the others.

The Student Loan and Postgrad Loan fields are the only options here that affect the amount of an employee’s pay.

All the other options here determine what information you submit to HMRC on an FPS.


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