The Cloud Payroll Blog


Supporting Documents

31st Aug '21

A number of different documents are supplied by governmental bodies which form part of the payroll process. In some instances they are used to update an employee’s record and can then be filed away. To help, this weekend we added the ability to attach documents to Employee records to support with your record keeping and… Continue reading Supporting Documents

Dylan Martinez by Dylan Martinez

Customer Service Community

13th Aug '21

Following the acquisition of Staffology by IRIS, we are implementing several changes to help improve customer experience. The next phase of our journey is the introduction of Service Cloud. From Monday 16th August, our new customer service community (Service Cloud) will provide you with greater capabilities for self-service, product guidance and live chat. On this date,… Continue reading Customer Service Community

Dylan Martinez by Dylan Martinez

Auto-Open & Earlier Year FPS

23rd Jul '21

What’s New in Staffology? As the flags crack outside, it’s time to review changes to Staffology over the last few weeks. As well as the usual maintenance fixes, two changes have recently been made available to you that may help you with two unrelated specific issues. Auto-Open Next Payrun While the ability to run and… Continue reading Auto-Open & Earlier Year FPS

Dylan Martinez by Dylan Martinez

What’s New?

21st Jun '21

As you can imagine there have been a fair few changes since IRIS Software acquired Staffology back in late 2020 to provide its customers with a next-generation, cloud payroll software solution. Thank you for your patience as we restructured some things to get this blog up and running again. The team has grown 1000% and will be expanding further still. Those of us… Continue reading What’s New?

Dylan Martinez by Dylan Martinez

We’re hiring!

16th Mar '21

We want to hire a C# developer and an Automaton Engineer In case you missed it, we’re now a part of IRIS Software Group.Every day 335,000 UK organisations rely on IRIS payroll software to pay over 2.5 million people. Staffology is a cutting edge, API-first product and is responsible for a tiny percentage of that total, but we’ve… Continue reading We’re hiring!

Duane Jackson by Duane Jackson

Parallel Payruns

11th Feb '21

It’s a common scenario: you’ve looked at the demonstration, you’ve played with some of the automation settings.You’ve realised Staffology really is as amazing as everyone says. But you’re cautious. It’s mid-year and you don’t want to jump in feet first. The Usual Way So often what you would do is a couple of months of “parallel runs”.… Continue reading Parallel Payruns

Duane Jackson by Duane Jackson

Overriding Calculated Values

19th Jan '21

One of the benefits of working with an experienced team like our new colleagues at IRIS is that they can pre-empt a lot of issues that they suspect will likely come up in the future. We’re now adding some areas of functionality to address some of them. First up is the overriding of calculated values.… Continue reading Overriding Calculated Values

Duane Jackson by Duane Jackson

A New Home for Staffology

8th Jan '21

As some of you will know, I’ve been on the start-up journey before.In a previous life I started KashFlow and grew it over nearly ten years to 20,000 customers. Staffology came about, not because I wanted to do it again, but because of the clear need for some innovation in the payroll space and my personal desire to… Continue reading A New Home for Staffology

Duane Jackson by Duane Jackson

On Hold and Rehire

9th Dec '20

We’ve added a couple of features around employee management that might save you some time. On Hold If you have temporary employees then you’ll be familiar with the ability to filter payruns based on employees that are being paid and those that aren’t. This works for most situations, but sometimes you want to put an… Continue reading On Hold and Rehire

Duane Jackson by Duane Jackson

Twinfield Integration

13th Nov '20

We’re already integrated with many accounting software platforms. Today we’re adding one more to the list: Twinfield. Whereas the other platforms we integrate with are mainly used by SMEs, Twinfield is primarily used by some of our larger “mid market” customers. So if that’s you, you can now map nominal codes and then have journal entries automatically… Continue reading Twinfield Integration

Duane Jackson by Duane Jackson

IR35 and Off-Payroll Workers

29th Oct '20

We’re starting to get a lot of enquiries about the ability of our software to handle payroll for IR35 and Off-Payroll Workers. We upgraded our software last year ready for the expected launch in April 2020 – so we’ve been ready for this for a while. As HMRC delayed in the introduction to April 2021 we’ve taken the opportunity… Continue reading IR35 and Off-Payroll Workers

Duane Jackson by Duane Jackson

Employment Allowance Journal

26th Oct '20

Like most other payroll applications, we don’t include the Employment Allowance shown on the payrun journal. There’s good reason for this as in many potential configurations it simply shouldn’t be. A payroll developer will argue this point until he is blue in the face. But in reality, for most employers where there’s just a single payrun… Continue reading Employment Allowance Journal

Duane Jackson by Duane Jackson

Import Multiple Employers

16th Oct '20

Typically once an accountant or payroll bureau has read about our automation features and tried the software out with one or two employers they’re sold. They then want to know how to migrate all of their other clients to us. If you have access to developers then you could use the Payroll API. But not everyone has access… Continue reading Import Multiple Employers

Duane Jackson by Duane Jackson

Validating Bank Account Details

6th Oct '20

It can be annoying to run a large payrun – perhaps even fully-automated – and then have a failure when it comes to paying everyone due to bank details being entered incorrectly. So we’ve just introduced a feature that should reduce the chances of this happening. Whenever you are entering bank details for an employee we’ll check that they appear to… Continue reading Validating Bank Account Details

Duane Jackson by Duane Jackson

Custom PDF Passwords

17th Sep '20

It’s been a busy week in terms of improvements. Tuesday saw the release of enhancements to Accrued Holiday Pay.And yesterday we made it easier to manage P45s. Today’s update is a small one.Since very early on in our existence you’ve been able to set employee payslips to be password protected for GDPR compliance. We just took a lead from… Continue reading Custom PDF Passwords

Duane Jackson by Duane Jackson

Tracking P45s

16th Sep '20

We already automatically generate P45s for employees that have left, and we make it easy for you to send them via email. What we hadn’t done – until today – is give you the ability to simply tick a box to say whether or not an employee has been issued their P45.  So now on… Continue reading Tracking P45s

Duane Jackson by Duane Jackson

Accrued Holiday Pay Enhancements

15th Sep '20

We’ve added a few enhancements to the Accrued Holiday Pay feature. Override Rate You can now override the default rate of 12.07%. You can do this either on the employer (so as to affect all employees) or you can override it on a per-employee basis. Show Balance on Payslips You can now choose to show any… Continue reading Accrued Holiday Pay Enhancements

Duane Jackson by Duane Jackson

Payments After Leaving + Standard 18

19th Aug '20

I really don’t like having to say “Sorry, we don’t have any support for that” when someone asks how to do something. So we’ve recently dealt with a couple of common requests…. Payment After Leaving There are specific rules about how this should be done and reported to HMRC. I’m pleased to say we’ve now… Continue reading Payments After Leaving + Standard 18

Duane Jackson by Duane Jackson

Deputy Payroll Integration

3rd Aug '20

We’re pleased to announce yet another addition to our growing list of integrated software. Deputy is staff management and rostering software that’s been around a while, but recently a lot of our UK customers have been mentioning it as something that they’d like to see integrated. When we took a look we could see why. It’s very… Continue reading Deputy Payroll Integration

Duane Jackson by Duane Jackson

New Pension Features + more

27th Jul '20

As well as the more noteworthy additions such as the recent addition of overtime codes and the new CJRS report, we are also constantly adding or tweaking other smaller bits and pieces. These often don’t merit an announcement on their own, but we like to occasionally list them here in case any are of use to you, so here… Continue reading New Pension Features + more

Duane Jackson by Duane Jackson

Overtime and Double Time Pay Codes

25th Jul '20

We’ve just added support for a new type of pay code. Many of you either import hours worked from an external system or CSV file. Or you pay your employees on a salary rather than an annual rate. For the former, adding overtime and double time is easily done. But for those managing salaried employees it’s a bit… Continue reading Overtime and Double Time Pay Codes

Duane Jackson by Duane Jackson

Updated Furlough (CJRS) Report

15th Jul '20

After being the first to release a Furlough (CJRS) Claim report back in April, I’m pleased to say we now have an updated report to take into account the changes between now and October. The employee details page now lets you state that an employee is partially furloughed and to enter the required information about hours… Continue reading Updated Furlough (CJRS) Report

Duane Jackson by Duane Jackson

Managing Right To Work

23rd Jun '20

As an employer, you have a legal responsibility to ensure your employees have the right to work in the UK. For relatively static workforces that isn’t too difficult to manage. But we’re seeing an increasing number of employers with high numbers of temporary workers using our platform. For a large and changing workforce it can… Continue reading Managing Right To Work

Duane Jackson by Duane Jackson

Multiple Employee Actions

12th Jun '20

Hot on the heels of yesterdays product enhancements, we have a few more for you today. All are centered around employee management. Bulk Delete You can now delete multiple employees at once. Handy if you messed up importing employees. On the main employees list you’ll see there are now checkboxes down the side of the page. Check… Continue reading Multiple Employee Actions

sam.thomas@iris.co.uk by sam.thomas@iris.co.uk

Statutory Pay Report + Email a P45

11th Jun '20

We’re constantly adding small features and making minor tweaks to improve the product for you. Often they’re too small to warrant announcing. But here are a few of the recent changes and additions that you might find useful. Email a P45 A common request of late has been the ability to send a P45 by… Continue reading Statutory Pay Report + Email a P45

Duane Jackson by Duane Jackson

Time and Attendance Integrations

13th May '20

We’ve supported importing time and attendance data from uAttend, TimeMoto and Access People Planner for a while.But as they don’t have APIs it’s meant fiddling with CSV files. Better than nothing, but not ideal. So I’m pleased to report that today we’ve released integration with two modern Time and Attendance platforms:RotaCloud and WeWorked. Once you’ve connected to… Continue reading Time and Attendance Integrations

Duane Jackson by Duane Jackson

New: Variance Report

11th May '20

We’ve just added a new report based on requests from customers – the Variance Report. The report is intended to help you compare one period to another to identify any variations in pay as well as highlight joiners and leavers. The report has a number of options including the ability to compare a range of… Continue reading New: Variance Report

Duane Jackson by Duane Jackson

Multiple Schedules, Same Frequency

23rd Apr '20

I was asked a great question a couple of months ago: “What kind of business is Staffology not suitable for?” Our customers range from single employee firms, to payroll bureaux and accountants, to 1,000+ employee businesses, to CIS Contractors, to umbrella companies, to temp recruitment agencies. So it’s a fair question! The answer though was… Continue reading Multiple Schedules, Same Frequency

Duane Jackson by Duane Jackson

Furlough Claim Report Now Available

17th Apr '20

We’ve just released a new report to help you make a claim for a furlough payment under the UK Coronavirus Job Retention Scheme. We’ll walk you through the process here. It’s quite likely that HMRC will update the guidance on how we should be making calculations so we will update our system accordingly. Furlough the Employee… Continue reading Furlough Claim Report Now Available

Duane Jackson by Duane Jackson

Employee Notes

30th Mar '20

We’ve just added notes to Employees so that you can store extra tidbits of information. You can access the notes by choosing a employee and switching to the new Notes tab. The app itself uses our API. So everything you can do in the app you can also do programatically via the API, as such… Continue reading Employee Notes

Duane Jackson by Duane Jackson

COVID-19: Furlough and SSP

26th Mar '20

Part of the support being provided by the government due to the COVID-19 outbreak has an impact on payroll. Specifically furloughing of employees and SSP being paid from the first day of sickness. HMRC haven’t yet given any guidance on how it will reimburse employees for these costs, but we’re taking steps now to ensure… Continue reading COVID-19: Furlough and SSP

Duane Jackson by Duane Jackson

Year End Made Easy

17th Mar '20

Many of you have already closed 2019/20 and have moved on to 2019/21. But for those that are about to do it, here’s a little preview of what to expect.Once you’ve completed all of your payruns, where you’d normally see the button to start the next period you’ll instead see a button to start the… Continue reading Year End Made Easy

Duane Jackson by Duane Jackson

Umbrella Reconciliation and Statements

25th Feb '20

If you’re working with Umbrella company payroll then your 2020 is off to a good start. We’re really beefing up our Umbrella features. At the beginning of the month we added CSV imports and now we’re announcing two new reports. Umbrella Statement The Umbrella Statement report allows you to select an employee and a date range to produce… Continue reading Umbrella Reconciliation and Statements

Duane Jackson by Duane Jackson

Introducing Employer Groups

19th Feb '20

A new feature has just been added to help those of you managing multiple employers. We now have Employer Groups. You can set up as many groups as you like and you can then add employers to those groups. Employers can be in multiple groups, with one group being set as the primary one. Making use… Continue reading Introducing Employer Groups

Duane Jackson by Duane Jackson

Accrued Holiday Pay

29th Jan '20

Thanks to how easy it is to integrate other systems in to our payroll software, we now have a number of clients that are paying employees on an ad-hoc basis. Their systems tell our systems how many hours should be paid and the rest all happens by magic. If you’re immediately paying your employee their… Continue reading Accrued Holiday Pay

Duane Jackson by Duane Jackson

Introducing Daily CIS Payroll

10th Jan '20

It’s rare that we’re asked if our software can do something and the answer is ‘no’. But one of those things is daily payroll. When it comes to doing PAYE daily, it’s tricky as it’s not something HMRC recognises.A number of our customers that need this manage to get it to work using a combination… Continue reading Introducing Daily CIS Payroll

Duane Jackson by Duane Jackson

New Year, New Reports

3rd Jan '20

We’re welcoming 2020 with the addition of a couple of new reports. Holiday Report Found in the ‘Employees’ section of the ‘Reports’ area, the Holiday Report gives you an overview of the leave allowances for all of your employees at once. You can immediately see if any employees have custom settings and how many days everyone has… Continue reading New Year, New Reports

Duane Jackson by Duane Jackson

Introducing Tags

27th Nov '19

We already have the ability to create departments and to add employees to a department (or multiple departments).That gives you a single level of analysis for your data which is sufficient for most of you. But many of you that are integrating platforms into us need additional levels of data analysis. Sometimes this relates to… Continue reading Introducing Tags

Duane Jackson by Duane Jackson

Employer Portal

5th Nov '19

Two big features that we’ve felt we’re missing are an Employer Portal and an Employee Portal. There may only be one letter differentiating the two but they’re very different beasts. We decided to start by tackling the Employer Portal. What’s needed? From talking to those of you that wanted to give a separate login to… Continue reading Employer Portal

Duane Jackson by Duane Jackson

October Tweaks

4th Nov '19

We’ve made a number of small-ish tweaks in the past month, we’ve listed some of them here. Transfer OwnershipYou can now transfer the ownership of an employer to another user. Re-send Payslip EmailsYou can now re-send the payslips emails for a payrun. So if you want to you can choose to finalise the payrun without sending the… Continue reading October Tweaks

sam.thomas@iris.co.uk by sam.thomas@iris.co.uk

Defaults for New Employers

3rd Oct '19

A new feature we’ve just added will make life a lot easier for those of you that are managing multiple employers. You can now configure the system so that when you create a new employer it copies settings from an already existing employer. On either the employer index page or the page where you create… Continue reading Defaults for New Employers

sam.thomas@iris.co.uk by sam.thomas@iris.co.uk

More CIS Features

27th Sep '19

Our Cloud CIS functionality has proven remarkably popular. I didn’t realise just how little there was out there in terms of cloud-based, modern software for paying subcontractors.Even before taking into account our API, our software seems to be the most modern option. Based on requests from users we’ve added a few more features specifically for CIS Umbrella Features… Continue reading More CIS Features

Duane Jackson by Duane Jackson

Managing Holiday Allowances

24th Sep '19

We’re trying to stay away from any HR functionality as there are already a lot of great products out there for that. We want to stay very focused on payroll. Managing leave and holiday allowances falls in to that fuzzy space between HR and payroll and it’s something some of you have said you really… Continue reading Managing Holiday Allowances

Duane Jackson by Duane Jackson

Global Search

19th Sep '19

We’ve just introduced global search to make it easy for you to find employers, employees or help articles from anywhere within the application. You’ve always been able to search for employers from the employer index page and for employees within a specific employer. But now you can search within all of your data from any… Continue reading Global Search

Duane Jackson by Duane Jackson

Payrolling Benefits

11th Sep '19

We now have full support for payrolling benefits. This is a new(ish) method for reporting employees benefits throughout the year rather than on a P11D at the end of the year. The important part to note is that you must register with HMRC to be able to use this. And you must register before the start of… Continue reading Payrolling Benefits

Duane Jackson by Duane Jackson

Payments CSV Importer Upgraded

2nd Sep '19

Until today the CSV Importer for payments only supported importing the basic pay amount for a paylsip. You couldn’t use this tool to import additional lines to a payslip. Now you can. Simply include the employee multiple times in the CSV file. The first time the employee appears in the file will be used to set the… Continue reading Payments CSV Importer Upgraded

Duane Jackson by Duane Jackson

Umbrella Company Payroll Features

27th Aug '19

Umbrella companies have to do some pretty complex calculations to work out how much to pay an employee. This sounded like a challenge, so we’ve started building features to make these calculations as easy as 1, 2, 3. Assumptions We’ve made a number of assumptions to get started. These include: You make a charge per… Continue reading Umbrella Company Payroll Features

Duane Jackson by Duane Jackson

Mileage Allowance Payments

20th Aug '19

Not as exciting or magical as last weeks new feature, but just as important. We’re now making it really easy to pay your employees for business miles driven in their own vehicle. You can pay employees per mile driven, and as long as it’s at or below a certain amount approved by HMRC then it’s tax-free… Continue reading Mileage Allowance Payments

Duane Jackson by Duane Jackson

Auto Emails After Payruns

15th Aug '19

We’ve just released a big update to the automation side of things. The options for auto emails after payruns have expanded. You previously had the ability to automatically send a Payment Summary to any email address after the Payrun had been finalised. We then got a bunch of requests for more options on these emails.… Continue reading Auto Emails After Payruns

Duane Jackson by Duane Jackson

Import from Sage 50 and more

6th Aug '19

Despite previously suggesting that July would be a quiet month on the development front, we’ve actually added a lot of new features. Improved Employers List With many of you now managing more than 100 employers, it became apparent you needed a better at-a-glance overview.So the main employer list now contains a few extra columns. You can now… Continue reading Import from Sage 50 and more

Duane Jackson by Duane Jackson

P11D Benefits, HMRC Notices and more

26th Jun '19

This months payroll software product additions are detailed below. There’s a lot to like! Benefits, P11D and P11D(B) You can now record benefits for employees and create and submit the required P11Ds and P11D(B) at the end of the year. Which of course we’ll do automatically for you. Read more here. HMRC Coding Notices When HMRC want… Continue reading P11D Benefits, HMRC Notices and more

Duane Jackson by Duane Jackson

Importing from FPS

3rd Jun '19

If you’re already running payroll in another system then you can now easily get started with Staffology or just see what it has to offer by importing an FPS file from your current software. What’s an FPS? Every time you pay your employees your payroll software has to create a Full Payment Submission (FPS) file… Continue reading Importing from FPS

Duane Jackson by Duane Jackson

Automatic Journals And More Accounting Integrations

28th May '19

This month has mostly been focused on behind-the-scenes speed improvements and improved accounting integrations. Accounting Integration A journal entry will now automatically be posted to your accounting software when you finalise a payrun. As well as Sage, Quickbooks and Xero we’re also now integrated with FreeAgent, KashFlow and Reckon One. uAttend Import As well as being able to import hours worked from… Continue reading Automatic Journals And More Accounting Integrations

Duane Jackson by Duane Jackson

NEST Integration, Webhooks, NMW

30th Apr '19

Another month gone and a raft of new features added to Staffology Payroll. Read on to discover what we’ve added in the last four weeks. NEST Integration We’re now fully integrated with NEST Pensions, so your pension contributions can now be automagically sent. If you’ve already created a Pension Scheme in the software and want… Continue reading NEST Integration, Webhooks, NMW

Duane Jackson by Duane Jackson

Introducing Payroll Automation

26th Mar '19

Just because we’ve now officially launched, doesn’t mean that development has slowed down. We’ve added lots of new features in the past few weeks. Payroll Automation Not everyone has the development resources to take advantage of our Payroll API. So we’ve built a group of features that will allow you to take advantage of automation… Continue reading Introducing Payroll Automation

Duane Jackson by Duane Jackson

We’re live

18th Mar '19

It’s official, we’re now live! This morning TechCrunch published an article announcing our existence. The first (or was it the second?) phase is now over. The hard work of getting a product to market is done. Now the hard work of getting customers to love us begins.

Duane Jackson by Duane Jackson

Pricing Announcement

4th Mar '19

It’s great to see so many of you making use of the software over the last month and many are now confident enough to be using it as a live payroll system. More than 20 companies ran actual live payroll in February, paying in excess of 100 employees – this is before we’ve even launched!… Continue reading Pricing Announcement

Duane Jackson by Duane Jackson

Public Beta Announcement

5th Feb '19

The last update I posted was just before Christmas. Since then we’ve had a nice mention on AccountingWeb that ruffled a few feathers, and of course lots of progress on the software. I was aiming to get the software ready for public beta testing by the end of January and I’m pleased to say we’ve reached that… Continue reading Public Beta Announcement

Duane Jackson by Duane Jackson

Pre-Xmas Private Beta Update

21st Dec '18

I thought I’d send a final Staffology update for the year before we all wind down for a bit over Christmas There has been lots of progress in the past 3 weeks. Specifically: 1) Email We’ve gone from zero email functionality to a lot of email-related features.. You (as a brand) and individual Employers can customise… Continue reading Pre-Xmas Private Beta Update

Duane Jackson by Duane Jackson

Private Beta Progress

30th Nov '18

Since I announced the Staffology private beta a couple of weeks ago, lots more has been done based on your feedback. Below is a list of some of the changes and a heads-up on what we’re now working on. Do let me know if you have any suggestions on what we should add/change or what… Continue reading Private Beta Progress

Duane Jackson by Duane Jackson

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