Temporary Workers

Often not all employees are paid in every pay period. There are two ways to handle temporary workers.

On Hold

Perhaps the simplest method is to mark an employee as On-Hold. To do this, go to their employee record and tick the relevant box under the Employment sub tab.

If you mark an employee as On Hold, they wont appear in payruns or on your FPS.

Note that if you’ve already started a payrun and the employee has a non-zero amount on their payslip, it will not remove them. You’d need to zeroise their payslip first.


Alternatively, if your payrun has a mix of people, some who you are paying and some you aren’t, you’ll see filters appear at the top of the page.

These enable you to quickly switch between viewing all employees, those who have received pay, and those currently with zero pay.

To avoid worrying about regularly toggling an On Hold status, or still want to include employees on your FPS, this is an easy option.

Include or Exclude from FPS

By default, you report all employees on a payrun to HMRC on an FPS, even those without any pay. You can change this to exclude unpaid employees by clicking the employer name in the main menu, choosing Edit Details and then going to the RTI sub-tab.

Tick the box to Exclude Nil Paid

Irregular Payment Pattern

You may need to include the Irregular Payment Pattern indicator for an employee on the FPS.

You enable this on the employee record by going to their Pay Options sub-tab, then Other and ticking the relevant box.

Need more help? Email hello@staffology.co.uk