Payroll software that integrates with Quickbooks

Staffology Payroll Software seamlessly integrates with accounting software applications like QuickBooks. Benefit from a fully integrated solution, allowing you to run payroll and accounting under one roof.

All it requires is a simple, intuitive setup. Once you’re integrated with QuickBooks, you can unlock enhanced efficiencies and minimise errors. You can even reduce the stress of repetitive or manual tasks, by using our auto-pilot feature to automate areas of your payroll solution, ensuring that even when you’re busy, everything gets done.

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How our payroll software works with QuickBooks

Staffology Payroll is designed to intuitively connect with your chosen accounting software, including businesses using QuickBooks. The setup is simple – easily match any payroll tasks like pensions or benefits to the codes in your accounting software.

Every time you run payroll, the Staffology app will communicate with your QuickBooks account to ensure everything’s seamlessly integrated. This means for every pay run, a journal posting will be automatically populated in QuickBooks.

HMRC-recognised payroll software

If you’ve invested in a reliable accounting software like QuickBooks, have you thought about a compliant cloud payroll software to work alongside it? Staffology’s HMRC-recognised payroll makes accounting integration simple with only a few clicks to run everything under one roof.

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Plug our payroll into QuickBooks

In a couple of clicks, you can learn how to integrate Staffology Payroll Software with QuickBooks.

Getting started

You’ll require a QuickBooks account to get started. If you don’t have one yet, explore their plans and set up your accounting software.

Create a Staffology account, which is free up until you want to submit a real FPS to HMRC.

Get started with these basic steps:

  1. When you’re ready to connect your payroll software with QuickBooks, you will need an employer in Staffology.
  2. You can do this by either following our on-screen prompts or creating one in a demo.
  3. Select an employer name within the main menu.
  4. Go to Settings > Connected Services.

Then click on the employer name in the main menu and go to Settings -> Connected Services.

You can use the “Accounting” tab and select the QuickBooks icon.

Mapping nominal codes

Fortunately, you’ll only need to do this step once.

  1. You can choose the employer name, which is located under the main menu.
  2. Choose Settings -> Pay Codes.
  3. Select the   option, which is located at the top page.
  4. Click on the  Load codes from QuickBooks button.

You can connect your QuickBooks account through Staffology, which will pull a list of your nominal codes. Located in the drop-down menu, you can start to map Pay Codes within our payroll software to the relevant nominal code in QuickBooks.

When you’ve completed mapping out tasks, you’ll need to select “Update Mappings” at the bottom of the page.

Posting journals

Our payroll software will automate a journal and post it directly to your QuickBooks accounts.

You can then check if the journal has been accurately posted by checking Reports > Payruns > Journal Entry.


After creating journals, which is an automated process, you can start to automate other tasks using our auto-pilot feature.

Learn more about Payroll Automation

Benefits of using our payroll with Sage

  • Pension and auto-enrolment
  • Expenses & benefits
  • HMRC recognised (RTI & CIS)
  • Comprehensive REST API
  • Automate tasks

Unlock more opportunities with our payroll features

Businesses say that Staffology’s payroll feels as efficient as it is effective. Why make payroll feel harder than it has to be? Simply plug ours into your accounting application to get started today.

Unlock even more payroll features

Staffology’s UK payroll software is designed to keep things simple. Why not seamlessly plug in your accounting solution to your payroll today?

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