Staffology Payroll software that integrates with KashFlow

Given our origins, it will not surprise you that our payroll software integrates with recognised online accounting software, KashFlow. Once you’ve set up the initial integration, our payroll software will do the hard work for you.

Our payroll software integrates with KashFlow so that you can benefit from greater efficiency and reduce the time and frustration of operating repetitive or manual tasks. We take away the complications so you can focus on your business.

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How Does Our Payroll Integrate with KashFlow?

Staffology payroll integrates with KashFlow so that you can automate journal entries. After connecting to Staffology, you will need to map desired payroll items (such as Pensions) with codes in the accounting software you have chosen.

Benefits from integrating payroll software with Kashflow include:

    • KashFlow will communicate with payroll items designated from Staffology
    • You can set up multiple payroll items, from pay to pensions and more
    • You can have accounting software working in combination with our automation features

HMRC Recognised Payroll Software

KashFlow connects with our HMRC-recognised payroll software. It’s simple, intuitive and compliant, and powered by a comprehensive API that works with several apps.

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Seamlessly Integrate Our Payroll with KashFlow

Learn how to integrate Staffology payroll with your KashFlow account in a few steps.

Getting started

Create a Staffology account; it is free to use until you want to submit a genuine FPS to HMRC.

Ensure you’ve enabled the API in your KashFlow account – go to the main menu and select Apps, then API Settings at the top of the page.

Before you can connect to KashFlow, you need at least one employer in Staffology.

Once you’ve created an employer, select the employer name in the main menu and go to Settings -> Connected Services.

Choose the Accounting tab and select the KashFlow logo.

Enter your KashFlow username and password.

Mapping Nominal Codes

We need to know which nominal code in KashFlow to use for each Pay Code in Staffology.

Select the employer from the main menu and choose Settings -> Pay Codes. Select Nominal Codes at the top of the page and then Load codes from KashFlow.


The codes from your KashFlow account are in the drop-down lists. You can now map a Pay Code in Staffology to the relevant nominal code in KashFlow.

Once you’ve finished mapping codes, you need to select Update Mappings to save your selection.

Posting Journals

As soon as you finalise a payrun, we’ll connect to your KashFlow account and create a journal entry.

You can verify that the journal has been posted by going to Reports -> Payruns -> Journal Entry.

Starting Automating

Payroll journals are now taken care of, but there are more time-saving features to explore.

If you use Auto-Pilot, you may not have to touch payroll for a whole year.


Benefits of Using Our Payroll with KashFlow

  • Pension and auto-enrolment
  • Expenses & benefits
  • HMRC Recognised (RTI & CIS)
  • Comprehensive REST API
  • Automate tasks

Unlock Even More Payroll Features

Staffology’s payroll feels unlike other payroll software, and people recognise it as being intuitive. It’s simple to navigate and helps your work smarter, not harder. Rather than run payroll in a silo, why not plug in your accounting solution too?

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