Expense Management Software

Handling expenses can quickly become complicated, and mistakes can creep in when managed informally.

By using Staffology HR Software’s handy expenses system, your employees can quickly record travel and expenses and submit them to the appropriate person for approval – all in one convenient system.

Our expenses software features

  • Track how money is being spent
  • Manage expenses with ease, for both employer and employee
  • Streamline working
  • Expense management on the go.


An easy way for staff to manage their expenses

Using configurable codes and automatic exchange rate conversions, our expense management module for Staffology HR saves you time and resources by enabling employees to quickly and accurately record and submit their expenses.

Thanks to cloud functionality, users have the freedom to access the system from anywhere, at anytime, meaning they can submit their expenses from home or on the go. The built-in expenses reporting tool also provides the opportunity for you to easily track how money is being spent across your entire business.

Track how money is being spent

Run reports on business expense information to gain insight into how much each department is expensing, what types of expenses are highest and how many are still being processed.

  • Utilise the data for an enhanced understanding when making strategic business decisions
  • Locate high-spend areas within your business and analyse where costs are going
  • For simple requirements use pre-built reports or create custom expense reports for your more complex needs

Streamline your ways of working

The intuitive expense recording system allows you to track multiple business expense claims per trip and organise them by type, client and date.

  • Simplify the entire expense management process by utilising filters
  • Separate multiple expenses made in single trips to ease the approval process
  • Quickly locate specific expenses made within the system

Manage expenses on-the-go

With our cloud expense management software, all documents are saved securely on the cloud, enabling managers to access them at any time and providing employees with the option to submit from anywhere.

  • Quickly access all your employees’ expenses in one centralised location
  • Place the submission responsibility on employees with the self-service functionality
  • Access the expenses app from any device with an internet connection

Four Advantages of Staffology’s Expenses System

Differentiate expenses

Distinguish between varying expenses by using custom filters and definitions on what is being claimed, such as food or accommodation.

Tailored approvals

Once submitted, expenses can be configured to be sent to as many approval authorities as you want, ensuring the right people always have visibility.

Accessible anywhere

Cloud-functionality enables employees to log in to the system from any location, at anytime, meaning they can submit expenses whenever is best for them.

Improve spending visibility

Run reports and export data on expense history to track where money is being spent, so that you can ensure that the claims are not exceeding your company limit.

Why Choose Staffology?

Easy to Use Software

Intuitive cloud-based, integrated payroll & HR software that is so easy – you can set yourself up and get going in minutes

Comprehensive Functionality

Packed with extensive and compliant features allowing you to streamline and automate your people processes

Connected Technology

Link to your favourite systems with secure connectors & APIs, allowing data to flow seamlessly – providing a modern, digital connected experience

Ready to see it in action?

Fill in the form below to request a demo.

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