Payroll Software for KashFlow

Given our origins, it should come as no surprise that our payroll software is integrated with KashFlow. Once you've set up the integration our software will do the hard work for you.


Getting started

Create a Staffology account, it's free to use until you want to submit a real FPS to HMRC.

Make sure you've enabled the API in your KashFlow account. This is done by clicking "Apps" in the main menu and then the "API Settings" button at the top of the page.

Before you can connect to KashFlow you need at least one employer in Staffology.

Once you've created an employer, click on the employer name in the main menu and go to Settings -> Connected Services.

Change to the "Accounting" tab and click the logo for KashFlow.

You'll be asked for your KashFlow username and password.


Mapping Nominal Codes

We need to know which nominal code in KashFlow should be used for each Pay Code in Staffology.

Click the employer name in the main menu and choose Settings -> Pay Codes. Then click the button at the top of the page.

Now click the Load codes from KashFlow button.

The codes from your KashFlow account are listed in the drop-down lists.
You can now map a Pay Code in Staffology to the relevant nominal code in KashFlow.

Once you've finished mapping codes you need to click the "Update Mappings" button at the bottom of the page to save your selection.


Posting Journals

As soon as you finalise a payrun, we'll connect to your KashFlow account and create a journal entry.

You can verify that the journal has been posted by going to Reports -> Payruns -> Journal Entry.


Start Automating

Payroll journals are now taken care of, but there are more time-saving feature to explore.

If you use "Auto Pilot" then it's possible to not have to touch payroll for a whole year.

Learn more about Payroll Automation